Are you passionate about great storytelling, about exploring the issues that matter, about pushing the boundaries in new audiovisual experiences? So are we. As Canada’s public producer and distributor, the National Film Board has been telling the country’s stories and pioneering breakthroughs in virtually every field of audiovisual content since 1939. But to do this, we need a team that truly reflects the richness and diversity of Canada. If you’d like to be a part of this team—and part of the NFB’s incredible legacy—we’d love to hear from you.
SUMMARY OF DUTIES
Collaborates on managing the production workflow within the NFB’s Creative Services team, ensuring projects move seamlessly from inception to completion. As the steward of the NFB’s visual identity and brand, ensures graphic codes and standards are rigorously applied across all institutional productions. Supports internal and external collaborators to ensure consistency and high-quality deliverables, manages project timelines, distributes work within the Creative Services team and ensures stakeholders are kept informed of project progress.
MAJOR RESPONSIBILITIES
Collaborates with the Producer and the Head of Creative Services to analyze audiovisual production requests for content creation and product advertising assets, clarify details and coordinate team members and technical resources:
- Oversees project management and scheduling for Creative Services initiatives;
- Acts as a key resource-person for clients: analyzes their needs, translates them into actionable steps, plans and facilitates concept validation meetings, and coordinates the team’s workflow based on timelines and resource availability.
- Responsible for tight management of projects from inception to delivery, ensuring clear and consistent communication with stakeholders and keeping them informed of progress.
- Maintains detailed project schedules and timelines for Creative Services projects;
- Plans and structures the various stages of production, ensuring deadlines and deliverables are met;
- Assigns tasks and deadlines to team members based on availability and expertise;
- Identifies and mobilizes internal and external resources suited to the specific needs of each project (graphic designers, videographers, freelancers, agencies, etc.);
- Coordinates approvals and feedback loops between internal teams and clients;
- Monitors project progress and proactively identifies and addresses potential roadblocks;
- Identifies and implements process improvements to streamline workflows and increase efficiency;
- Manages and updates project management software (FLOW);
- Synthesizes client needs and issues and translates them into clear and actionable directives for production teams;
- Ensures all asset files are completed and delivered on time; tracks and analyzes project data to identify areas for improvement;
- Manages budgets optimally to ensure strategic investment of resources;
- Ensures all team members are informed of project deadlines and requirements.
Assumes an advisory role as the guardian of the brand by supporting internal clients in their strategic decisions related to branding and maintaining well-organized brand documentation:
- Acts as the central point for internal clients with institutional communication needs, providing strategic and operational support;
- Collaborates with the Head, Creative Services, to plan and implement activities relates to the brand identity and its evolution, including the development of explanatory communication strategies for its implementation;
- Reviews and refines policies and procedures related to the application and integrity of the brand image;
- Ensures brand guideline compliance across all deliverables from internal portfolios and external suppliers, in collaboration with the Head, Creative Services (who has final approval authority);
- Establishes and enforces graphic control standards for consistent application of the NFB brand identity;
- Coordinates all stages of brand-related projects, including promotional campaigns, ensuring timelines, budgets and deliverables are met;
- Leads internal communication initiatives to share brand objectives and strategies with staff;
Ensures document management by organizing and archiving files on the server and keeping the brand guidelines up to date.
REQUIRED QUALIFICATIONS
- Bachelor’s degree in Advertising, Marketing, Communications or a related field;
- Minimum of five (5) years’ experience in a similar position, or an equivalent combination of training and experience;
- Proven experience in traffic management or project management, preferably in an advertising agency or production environment;
- Experience in brand management: an asset;
- Strong understanding of creative, design and video production processes;
- Proficiency in workflow and/or project-management software (e.g., Asana, Monday.com, Basecamp, etc.);
- Experience with video production workflows and digital asset management;
Bilingualism in the official languages (French and English), both orally and in writing.
PERSONAL QUALITIES
- Initiative, autonomy, adaptability, strong customer-service orientation and inclination for collaboration;
- Excellent ability to manage multiple tasks simultaneously, with an organized, meticulous, structured and rigorous approach to work;
- Ability to establish good interpersonal relationships, to be effective in professional interactions and to exercise unifying leadership;
- Focused on results and seeking solutions.